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Crucial Digital Technologies for Effective Procurement

Digital Technology permeates everything we do today, with the current and ongoing technology and maturity in our digital era digital procurement is a must-have for effective procurement. Mechanizing repeatable undertakings in supporting proficiency and decreasing costs preparing partners over the business with real-time bits of knowledge. Analyzing through processes with user-friendly tools and creating new and smarter approaches to enhance leadership and everyday activities.

Image Taken from https://www.ssu.edu/announcement/lunch-talk-how-technology-has-changed-our-lives/

Reinventing traditional procurement processes with crucial procurement technologies. Investments in procurement innovation can conceivably drive ideal outcomes which also changes purchasing connections with suppliers filling in as a stage of new levels in collaboration. Crucial digital technologies can drive the effectiveness of an organization to meet all levels of demand.

Digitalization Impacts Effective Procurement Value Chain

Leaders are aware that it requires focusing on more than simply adopting technologies, organizations must be equipped and be able to adopt the right mind-set for transformation, having a clear vision of digitalization needs. with a broad range of digital solutions and technologies which can be segmented into two areas.

• Upstream strategic procurement – Having a deep understanding of spend and sophisticated supply market insights, interconnecting supplier network and relationship management. Digitalizing upstream procurement creates spend visibility and transparency using advanced analytics to complement sourcing strategies and optimizing business decisions.

Image taken from https://www.atkearney.com/procurement/article?/a/procurement-riding-the-transformative-digital-wave

• Downstream operational processes – Being much more transactional which involves large amounts of vital but repetitive tasks that requires consistency and accuracy. These tasks consume a significant amount of time and resources. Digitalization should be focused on automating processes, ensuring compliance to improve productivity reducing errors. Ultimately lowering the cost to serve.

Digital Procurement in Three Main Areas

• Automated operations and Robotic Process Automation (RPA) – Automated and agile operations where Artificial Intelligence and robotic process automation (RPA) are transforming a crucial range of procurement activities including spend analysis and procure-to-pay cycle.

• Frictionless collaboration – collaboration platforms in real-time data collection, predictive analytics, these tools allow procurement teams to effectively share data and help cross-functional teams in developing solutions with suppliers and internal stakeholders. It accelerates cycle times by improving coordination and supplier performances. Resulting in speed problem-solving.

• Smarter Procurement – having advanced category management for sourcing strategies and improving forecasting. Richer data sets, optimization engines, these tools are to control demand and enforce compliances. Reducing costs and spending better.

Cloud Computing Technology

Being Prominent inaccessibility and organized procurement process itself, cloud in its simplest form provides the ability and access to store data and various customized programs via the internet, in contrast to downloading it into your computer’s hard drive. If you have an internet connection, you can access the information at any time and from anywhere including mobile applications. With employees accessing to their businesses cloud-based procurement system allows a cohesive space where all can get what they need and at the same time allowing their actions to be monitored based on company policies.

In addition to high levels of accessibility, cloud systems foster a feeling of transparency among management and other team members. Individual personals can see their status of requests in real-time through requisition processes and being notified of any changes instantly.

cloud computing
Image taken from https://neuroredcloudcomputing.com/

In Procurement terms the usage allows for total control and oversight of services spending, handling of requisitioning sourcing and payments for services, modernizing business procurement services. Via cloud, it allows an effective and organized platform that helps to keep businesses costs under control.

Procurement Processes in Cloud-Based Technology

• Purchase Requisitions – Visibility about purchase requests and instant updates due to changes. Instant access to Product catalogs for purchase requests.

• Purchase Orders – Policy compliance and spend transparency using a rule-based PO approval workflow which can be customized accordingly to Initiate an enrolment process for unregistered vendors and update product catalogs right within the PO process. Reports and dashboards gain actionable spend insights and spend trends.

• Purchase Invoices – with the ability to connect between Invoices, Purchase orders, Goods received notes, Contract alerts and notifications in real-time can provide timely approvals.

• Vendor Management – Vendor Registration can be made quickly with vendor information accessibility in an instant, vendor ratings are more visible using key performance metrics like policy compliance, delivery quality and timeliness. Vendors can easily update their information with such platforms.

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Philip Charles Loges
Philip Charles Loges
Philip Charles Loges has 15 years of work experience in the field of purchasing, warehouse, and logistics management, and specifically in the Oil & Gas Industry. He is a member of the Singapore Institute of Purchasing and Materials Management (SIPMM) and he holds the Professional Diploma in Purchasing Management from SIPMM. He completed Advanced Diploma in Procurement and Supply Management (ADPSM) in October 2019 at SIPMM Institute.

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