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Key Considerations for Mitigating Procurement Crisis

Everyone has something to lose and something to gain by taking a risk in any term. Life will be boring if all individuals spend days doing the same thing over and over. But from the procurement angle, predictability and overcome all conflicts are essential to create an effective and successful firm. For beginners, delays and mistakes in the procurement process are common, and they can lead to spending hours chasing documentation or correcting errors. It is crucial to manage all these issues to reach the value as well as reducing the costs of organization. Before mitigating the risk of the procurement process, identify the factors and examine ways to control them. This article discusses the key considerations for mitigating procurement crisis.

Lacklustre Communication and Collaboration

Contract management requires easy and potential teamwork between the employees. The absence of communication will lead to some disagreements between teams and the organizations. It also introduces complications to make a legal contract process. Therefore, the proper collaboration between people who sign up the legal terms and condition will give an output in the contract that effectively represent the user’s requirements. The real challenges that stand in at purchasing department is strong communication and visibility. Sometimes contract has manually transmitted internally, and it does not allow it to be accessible for everyone who needs it. So, it only involves the right team members were the top priority list, especially when the single owner can deal with the proper information.

Lacklustre Communication and Collaboration
Image taken from SIPMM: https://publication.sipmm.edu.sg/essential-techniques-manage-machine-parts-inventory/

Material Scarcity

Insufficient materials have been lacking since the pre- and post-pandemic. Due to the sudden rise of customers’ requests, their demand like never happen before. Till now, the huge number of companies and vendors are in struggles to meet their target for the availability of products after manufactures.  Later, they have encountered manufacturers facing a bundle of shortages, not able to deliver to their requestor, and losing payment terms due to being maxed to component suppliers. With all these shortage inputs, a brand’s capacity to keep its growth is highly dependent on the global pandemic that out-of-control. Identifying shortages by internal inventory is the most impactful method in the supply chain. Understanding the root cause, can be reduced the issue of material shortages in the future. This practice makes sense, and it should be pursued by procurement firms inorder to deal with material scarcity that is coming based on current demand, or falling short on an order.

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Sharmilan Shunmuganathan, DPSM
Susannah Lawrence has substantive years of experience in the food and beverage industry, and specifically in the field of operations, shipping and logistics coordination. She currently handles ERP consulting and quality assurance issues, and she is a member of the Singapore Institute of Purchasing and Materials Management (SIPMM). Susannah completed the Diploma in Logistics and Supply Management (DLSM) on September 2021 at SIPMM Institute.

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