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Best Procurement Practices for the Aerospace Industry

In the fast-paced and dynamic environment of the aerospace industry, effective procurement practices play an important role in ensuring its success and sustainability. Supplier pre-qualification involves a thorough assessment of suppliers capabilities to ensure that they meet industry and organization standards. Robust risk management strategies help to identify and mitigate potential risks to safeguard against supply chain disruptions. Supplier relationship management fosters collaboration, communication and long-term partnerships with suppliers. Procurement process automation reduces manual errors and provides valuable insights for making data-driven decisions. Regulatory compliance is key in the aerospace industry. It requires a thorough understanding of and adherence to aviation standards and requirements. This article delves into these key aspects of procurement in the aerospace sector.

Empty airplane cockpit with electronic flying navigation panel control command with buttons lever dashboard no people aircraft cabin throttle engine takeoff

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Supplier Pre-Qualification

Supplier pre-qualification is a process of screening suppliers based on a set of pre-determined criteria. This is a fundamental step in aerospace procurement. It ensures that only reliable and competent suppliers are invited to bid for a particular project or request. Part of the evaluation criteria includes financial stability, technical capabilities and supplier track records. The pre-qualification process may involve in-depth assessments and audits of suppliers to ascertain their adherence to aerospace industry standards. However, suppliers that meet the pre-qualification criteria are not guaranteed a contract. They are usually kept in the database of the procuring organisation. When the need arises, the buyer reviews the offers submitted by the pre-qualified suppliers. An effective supplier pre-qualification process helps to make the aerospace procurement process more efficient. It minimises contract failure by removing unreliable and non-compliant suppliers.

Risk Management

Procurement in the aerospace industry is inherently exposed to various risks. This includes geopolitical issues, natural disasters, regulatory changes, supplier insolvency and transportation disruption. All these risks may have an impact on the supply chain. It is therefore vital to identify potential risks and develop strategies to mitigate them. Effective risk management includes risk identification, risk categorisation and impact analysis, as well as risk mitigation strategies. Firstly, a thorough assessment is conducted with cross-functional teams to identify possible risks. The identified risks are categorised and analysed based on their potential impact and likelihood of occurrence. This will allow the organization to prioritize the risk in terms of urgency. Strategies are then developed to mitigate or minimise the impact of identified risks. This may include establishing contingency plans, supplier diversification, and stockpiling of critical components. Effective risk management ensures that aerospace organisations build their resilience in the face of unforeseen challenges.

Airplane flying skyscrapers

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Supplier Relationship Management

Supplier relationship management (SRM) in procurement is the process of managing interactions with suppliers. It is an important aspect of successful aerospace procurement. A strong and collaborative relationship can lead to closer partnership, better quality, and timely deliveries. An open and transparent communication helps to identify opportunities for process improvements and cost savings. Regular performance evaluations is crucial in identifying areas for improvement in addition to recognizing accomplishments. Organizations that provide suppliers with the proper training and support will help them achieve their quality standards and expectations. Joint improvement initiatives can be carried out to allow both sides to identify areas for improvement in the supply chain. An effective supplier relationship management goes beyond facilitating smoother procurement processes. It fosters partnerships that are built on trust and a commitment to mutual success. Aerospace companies can improve supply chain resilience and gain a competitive edge by cultivating strong supplier relationships.


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Xiang Yu Tan
Xiang Yu Tan
Tan Xiang Yu has extensive engineering and procurement experiences in the aerospace industry. He holds a Bachelor degree with major in Aerospace Engineering from Nanyang Technological University. Xiang Yu is a member of the Singapore Institute of Purchasing and Materials Management (SIPMM), and he completed the Diploma in Procurement and Supply Management (DPSM) on March 2024 at SIPMM Institute.
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